Whether you’re starting a business, refreshing your office furniture, or setting up a home office, there are some key issues you need to think about before you choose your new office furniture. This list helps you keep track of the top ten issues and make sure that you’ve considered your new buy from every angle.
1. Special Space Needs
You should begin with a clear idea of the space you are looking to fill with furniture. Walking around in your empty office or office space won’t give a definitive idea when it comes to choosing furniture. Take some paper and a tape ruler and draw out a diagram of each space to be furnished, taking note of their dimensions, and paying special attention to particularly small spaces. This way, you’ll know for sure whether the furniture will fit. You’ll also need to decide whether you’re creating individual workstations in an open plan office or furnishing individual offices.
2. Office Basics
You’ll probably be looking for the office basics especially if you’re just getting started with a new business or home office. Make sure you’ve covered the following areas:
Filing and Storage – do you need additional filing and storage cabinets?
Meeting spaces – are you furnishing a meeting area?
Do you need projectors, whiteboards, or projection screens?
Make a definitive list of your office basics needs according to your staffing levels.
3. Future Needs/Business Growth
In purchasing office furniture, you should also plan for future growth if relevant. If you’re planning to expand in the near future, you may also want to think about how you can re-use and fit your existing office furniture system (especially workstations) to accommodate larger numbers, and if storage capacity will be sufficient for short-term expansion.
4. Employees and Work Style
Consult your employees about furniture styles and layout where appropriate, especially if they have special needs. Consider your organisation’s work style, particularly in terms of team work and group gatherings. Do you need a meeting space? Do you want to use partitioned workstations to encourage information flow, or more private spaces that will help employees concentrate better on individual projects? Perhaps your organisation needs a mixture of both.
5. Comfort and Efficiency
Remember that comfort enhances efficiency and reduces risk of injury. Choose furniture that can be personalised by employees and give them plenty of working space on desks, in their cubicles and workstations, and in their offices. Rest and recreational spaces don’t have to be complicated. Make use of simple pieces like lounge chairs for rest and leisure spaces.
6. Decorative Pieces and Extras
If you’re adding decorative pieces and extras like pot plants, fish tanks, paintings, lamps, or sculptures, you can keep this in mind while you’re choosing your furniture. How these additional pieces will affect the aesthetic aspects of your furniture, how they will help brighten up the room, and colour co-ordination are just some of the factors that you may want to keep in mind.