Whether you’re moving to a new site, or shifting to larger premises, there are literally hundreds of things to do during your move. Use these practical tips for a smooth and stress-free office move.
Make a Checklist
At least one month before the move, start out by making a comprehensive checklist of all the things you need to do. Be as detailed as possible, so you can break up the preparation and packing tasks to the relevant staff members.
Storage. If you have lots of items in hardcopy form, a logical packing and labelling system is best to avoid having hundreds of boxes being out of order when you arrive.
Furniture and fragile items. This is the domain of the removalists. You will need to discuss how furniture will be packed during the moving process. For movingoffice furniture Sydneyhas lots of local removalists to help with any office move.
IT equipment. For breakable items, it’s important to ensure that your moving company has a good packing system in place.
Personal effects. Staff may be instructed to move their own personal effects. Alternatively, well-labelled boxes can be provided for staff’s personal items.
Upgrade and Renew
Moving office is a good time to check whether your furniture is due for an upgrade. Worn chairs and desks may be replaced; more suitable furniture can be chosen to match the decor at the new premises. Foroffice chairs Sydneyhas a number of specialist office furniture companies.
Appointing moving co-ordinators or teams for each section or department can assist with making the move smoother. Have co-ordinators take care of any minute details, such as getting staff to pack up personal items or making sure items are labelled properly.
If your organisation will be doing your own packing, obtain thorough instructions from the removalists to reduce possibility of damage during transit. Labelling and numbering is essential to keeping track of all your items. Keep an updated checklist of the contents of each box.
Your move can be a great opportunity to get rid of old junk, accumulated rubbish, and outdated items that no longer need to be stored. Set a time to go through everything for a thorough purge, or provide staff with a checklist of things that can be discarded.
Communication is key to a smooth move. Distribute a moving guide or provide a checklist on your intranet to help staff know about the move and what’s to be expected.
New Seating Arrangements
Seating arrangements at the new premises should be assigned well before the move to ensure that there’s no disruption when you arrive. People should know where they’ll be located before the day. Staff will find it easier to settle in if they know where everything will be at the new premises.
Schedule the move out of hours, preferably on a weekend or during weekday evenings, to reduce staff downtime. Staggering the move in stages can make it easier for large organisations.
Staff may need instructions or assistance with assembling new furniture and IT equipment. Give employees sufficient time to settle in and adjust to the new working environment.